Steering Committee Meeting
June 9th, 2018  
Modesto, CA

Meeting convened at: 8:00am

Traditions:  Read by: Jeannette L.

Roll Call:  32 of 84 Steering Committee members present.

Minutes Approval: Stockton minutes were approved from April 29, 2018

Treasurer: Colleen
Room count for San Ramon not met but gave us gratuity total conference had income of $1429.28.
Modesto had 246 preregistrations.  All room count has been met.
Checking account balance: $11,773.43
Prudent reserve: $7,657.17
I did send a letter to let Elly go as a Chairperson.  This letter was sent out after consulting with several individuals.  My actions may be controversial and viewed as something I did not have the authority to do.  I took these actions only after careful consideration and lots of prayer.  I felt that actions were necessary to ensure that the primary purpose of NCCAA was observed.  Some of the events and observations that become apparent are as follows:
Severe treatment of an upcoming Rocklin Host Committee Chair/Placer County Rep. and subsequent dishonesty to cover up the treatment.  This person stepped down on May 28th from their position due to the treatment.
Refusal to cooperate with service providers by late response, no response and excessive email over trivial events.
Suggestions & solutions to problems provided with no action taken.
Lack of knowledge of service structure of NCCAA and ability to carry out the duties as Chairperson.
After about the third phone conversation turning into a screaming match on both our parts, I felt it necessary to only communicate via email or text as I have learned that I no longer need to have contact with a person when these things occur.  I also wanted a record of the actions and what was said.
As far as NCCAA financials are concerned I made several attempts in the telephone conversations and via emails and texts to give access to the financial information by asking for a time that was convenient for her to go over all financial information.  There was never a time, date of place given, and no action was taken, but the demands continued to flow in.  This was observed as a resistance to working closely with me.
Hind sight is always 20/20 and I feel that a disservice was done to Elly by allowing someone with little experience and not yet having the 5 years of suggested sobriety to be Chairperson.  There are solutions to this not happening again to another individual.  My suggestions are; increasing the sobriety requirement to 10 years for Chairperson and Treasurer, expanding NCCAA’s Purpose Structure & Function to include detailed job descriptions and job requirements for all officers, the adaptation of a Co-Chairperson and Co-Treasurer to foster a better transition period, and for guidelines to be in place to be able to deal with anyone who cannot perform their duties.
Considering recent events in my life, I am stepping down as Treasurer of NCCAA.  Thank you for allowing me to be of service to NCCAA.  My years as Treasurer have been a great learning experience and I will always carry these experiences with me.  There are many people that have encouraged me and given me their guidance and suggestions along the way and for that I am extremely grateful.  During the transition period I will be available for training of a new Treasurer.  Thank you 

Coastal Secretary: Robert
Went to CNCA 06 business meeting and introduced myself to the group as the new Coastal Secretary.  Announced the Modesto conference and brought additional flyers.  Announced changes with the steering committee. Sunday panel group done with discussing Intergroup and Central office.   Packaged all flyers for Fresno and put on the back table.  Labled those of the names I had received.

Interior Secretary: Shaun
Went to Turlock Unity Day, Springfest in Lodi and Valley Springs to do outreach for Modesto.  Pumped up for the Modesto conference.

Young People’s Secretary: Katie
Thank you for letting me be of service!  I love being able to be a part of the conference this weekend and signing up old and new delegates.

Good News Editor: Randy
Greatful to everyone supporting me.  Looking in archives and it is evolving.  Updated the mailing and birthday list.  Networking with Ryan and Andy.  Looking into new font for Good News, archives and website. Looking into doing a cartoon.  Do page 7 quiz for chance to win a free subscription.

Tape Librarian: David 
Absent

Archivist: Andrew
As I took the position and accepted on April 8th, I learned that NCCAA archives material was kept at outgoing Archivist, Peter M’s house.  I made arrangements with Peter to acquire the material and that was done with no idea what I had.  I then at my house opened everything to see what I had and started making a database with pictures and hope to have this available through proper channels via our website, password protected…This is a suggestion at this point.  
I am not done and Peter offered to come and help me.  This should be completed by the next business meeting and demonstrated.  Also know that I’ve been made aware that there will be a large amount of new material being donated to NCCAA that is related to Archives.
Lastly, having a place for our archives material is paramount as having it at someone’s house could be catastrophic.  Before I took the position, Peter had already started the process of working a deal with H&I archives which has a room at 193 Mayhew, Pleasant Hill which is the CNCA Repository.  H&I hardly has anything in there and it would be all the room we need for now.

Webmaster: Ryan
I was able to set up the email system on the website.  This has allowed us to send out confirmation emails when new delegates register as well as get notification when people have pre-registered.
I had moved our new delegates registration page to a location on the home page.  This repositioning of the new delegates registration page has made registering a new delegate easier to do and more accessible to us.  Lastly I have begun populating the events calendar with any information given to me pertaining to NCCAA, currently the Fresno planning meetings are listed along with a copy of their flyer.  
I would like to discuss some additional things I would like to do with the website.  If you have any ideas on how the website may better suit you or other members of AA, please do not hesitate to talk to me.  Lastly, if there are any additional NCCAA related events you would like added to the events calendar please talk to me or email me and I can have them added.  Thank you for allowing me to be of service.
H&I Liaison: HE N.
Panel at 9:30.  Fresno Mikki and I putting that together.  Got feelers out for panel in Rocklin.  Jeffrey N is H&I archivist and is open to sharing space to store our archives.

CNCA Liaison: Joann L
Summer assembly coming up.  Forum table set up this weekend to preregister for free.  Aug 25 panel for taxes available

CNIA Liaison:  Mike
Just had our conference.  Looking forward to working with NCCAA.  Go online to register for Forum in September

Spanish Liaison: Juan
Spanish archives on display this weekend

Al-Anon: Bonnie/Rosanna

Looking forward to this weekend and future events

ASL: no report 	 

Conference Reports: 

Modesto:  Jay L

40 men and women on committee and over 200 volunteers.  Going well

Fresno: Marge
Attendence going well at planning meetings.  Please come and preregister at the table this weekend.  Looking to carry the message past Fresno. To keep NCCAA alive

Foster City: Frank S.
Joe C in place.  Wants to start planning meeting in August

NCCAA Chairperson:  Elly G.
Stepped down

Old Business: 

Conference Bids:
Wayne-March 2020 San Jose
Teresa-October 2020 Lodi

New Business:
Colleen gave rebuttal to original email that was sent out to Steering Committee.
Colleen gave resignation to step down as Treasurer.
Motion to have Shaun G  as Interim Chairperson until March 2020. Motion passed to be forwarded to Delegates meeting.
Motion to have special election for new Chair in March.  Did not pass
Motion to have special election for new Chair in October/Fresno Did not pass
Agreed for Mona to be Interim Interior Secretary.

Meeting closed with the Lord’s prayer.

Yours in Service,

Mona C.
NCCAA Interior Secretary.